The General Ledger section allows you to generate an itemised transaction report from a particular account.
The following fields are required to generate the report:
Field | Detail | Validation |
---|---|---|
Source Accounts | This is the general ledger account which will be included in the generated report. More than one account can be selected. | At least one account is required |
Display | This field will limit the transactions displayed. See * below for a list of all available display types. | Default: Normal |
Account Type | Filters the displayed transactions based on where the account originated. | Two Options: Account - Includes all transactions within all accounts, including Active Ledger generated accounts Source Account - only includes transactions from accounts imported into the system |
Start Date | Automatically populated as the start date of the dataset. | Required (inside the date range of the dataset) |
End Date | Automatically populated as the end date of the dataset. | Required (inside the date range of the dataset) |
Download ledgers from API (checkbox) | Checking this box will establish a connection with the source and import the individual account transactions. | Only available for certain connections. |
* all available Display types
Display Type | Description |
---|---|
Normal | Includes all transactions |
Imported | Only includes transactions and journals which were imported from the client file |
Not Exporting | Only includes Active Ledger generated journals used for presentation purposes |
Pending Export | Only includes Active Ledger generated journals which will be sent to the client file |
Exported | Only includes Active Ledger generated journals that have been sent to the client file |
Balancing | Only includes consolidated Active Ledger generated journals that have been sent to the client file |
A sample of report settings may look like the following:
To generate the report click on the Run Report button.
Searching
To search through a generated report, start typing in the search field as demonstrated below. This is a live search field so pressing enter is not required.
For more information on filtering and formatting generated reports see the knowledge article: Filtering and Formatting within Active Ledger.
Right-click menu
To access the right-click menu, use your mouse to right-click anywhere on the generated report to bring up the following menu options.
Note: Exporting via the right-click menu DOES NOT update the status of the journal, this needs to be done using the 'Exporting journals tagged 'Pending Export' methods described in the knowledge article: Datasets - Balances - Trial Balances.
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