The Accounts screen is how you configure your clients various chart of accounts into the Reportance master chart.


On the right hand side of the screen is a list of accounts that have not been allocated into the master chart. Expand the account categories to see them.




Allocate Accounts 


There are two ways to allocate accounts:


1) You can select an account from the right hand side of the screen and drag it into place on the left hand side of the screen; or

2) You can click Auto Allocate Accounts which uses a set of rules to automatically allocate the accounts.


Click Edit Rules to modify the rules that are used to automatically allocate the accounts.


On the allocated screen, you can select Options against any row to do the following:


Action

Description

Header

User Created Header

Account

Add Header

Adds a user created header immediately underneath the chosen header account

P

P

Sort by Account Name

Sorts all accounts and headers immediately underneath the chosen header by Account Name

P

P

Sort by Account Number

Sorts all accounts and headers immediately underneath the chosen header by Account Number

P

P

Edit Header

Allows you to change the name of the header

P

Delete Header

Allows you to delete the custom header, but only if there are no accounts underneath

P

Edit Account

Allows you to edit the details for this account, including the account number and name as shown in Reportance.

P



Drag and Drop Functions


For User Created Headers and Accounts, you can drag and drop these in the Allocated Accounts table to reposition them within the chart of accounts. 


When dragging an account, the placeholder can show one of two placeholders in gray:


1) An insert line

This will reposition the account to the location of the insert line


2) Highlight the borders of an existing account

This will result in Reportance combining the two accounts and treating them as one. This can always be undone by selecting Options, going to Edit Account and selecting Unlink on the relevant account which you wish to separate.